Experienced Payroll Assistant

The Payroll/Benefits Assistant II provides adequate backup and assistance for the Payroll/Benefits Department.

Salary: $30,000-$38,000 + benefits


  • Payroll experience required
  • High school diploma or equivalent.
  • Demonstrates proficiency in typing/keyboard, 10 key touch skills.
  • Proficiency in using various software, Microsoft Excel preferred.
  • Demonstrates a serious commitment to accuracy and quality while meeting goals and deadlines.
  • Desire to continue career improvement.

Essential Functions:

  • Knowledge, Skill and Abilities
    • Provide accounting support to assist with the efficient operation of daily tasks.
    • Communicate efficiently with all the members of the school district and community.
    • React to change productively and handle other tasks as assigned.
    • Appropriately handle all equipment as required.
    • Support the value of an education.
    • Support the philosophy and mission of Derby Public Schools.
    • Comply with all district policies, rules and regulations.
    • Assist employees with usage of employer provided benefits.
  • Physical Requirements/Environmental Conditions:
    • Requires the ability to sit and/or stand for prolonged periods.
    • Occasionally requires the ability to move, lift, carry, pull or push, stoop, bend and reach for heavy objects and materials.
    • Must be able to occasionally work in stressful environments.
    • Requires the ability to work under pressure and meet deadlines.
    • Requires the ability to work independently with little or no supervision.
    • Requires regular attendance and/or physical presence at the job.
    • Must be able to handle detail work under deadline pressure.

General Responsibilities:

  • Update leave accruals for all employees.
  • Run all necessary payroll functions in absence of Payroll/Benefits Coordinator.
  • Primary backup for Payroll/Benefit Assistant I in their absence.
  • Assist Payroll/Benefits Coordinator with exit employee interviews.
  • Assist Payroll/Benefits Coordinator with KPERS procedures.
  • Assist Payroll/Benefits Coordinator with insurance enrollment and billings.
  • Assist Payroll/Benefits Coordinator with federal and state tax reports.
  • Assist Payroll/Benefits Coordinator with TSA enrollments and billings.
  • Assist Payroll/Benefits Coordinator with Section 125 cafeteria plan enrollments/changes.
  • Process time records for multiple payrolls per month.
  • Code and enter information from time cards.
  • Process positive pay for paper checks and distribute to appropriate locations.
  • Prepare early retirement payroll.
  • Responsible for benefits entered into both Skyward and Infinity.
  • Assist with surveys and audits.
  • Assist with benefit open enrollment.
  • Answer daily phone calls and e-mails about payroll and benefit issues.
  • Prepare payroll/benefit articles for the NOW.
  • Make updates to payroll website as necessary.
  • Assist Payroll/Benefits Coordinator in balancing monthly KPERS reports.
  • Enter personnel action forms.
  • Open daily mail.
  • Process employee terminations.
  • Process garnishments, income withholding orders, tax levies, etc.
  • Assist in maintaining Employee Access, TruTime and timeoff setup for employees.
  • Meet with prospective retirees to discuss options and prepare paper work as necessary.
  • Keep up-to-date with information related to retirement, including latest information from The Kansas Public Employees Retirement System (KPERS).
  • Request accounts payable checks for United Way, professional association dues and miscellaneous items (garnishments, income withholding orders, etc.) and direct these checks to proper places.
  • Review and balance payroll liabilities to paychecks once per month to process payments for Vision, Dental, Prepaid Legal and supplemental insurance.
  • Maintain an orderly filing system.
  • Process employee changes such as address, direct deposit, name change, taxes and benefits.
  • Enter all classified staff schedules once per year at the start of school year and maintain schedules as needed during the year.
  • Assist Payroll/Benefits Coordinator in any other task as assigned.
  • Adhere to all district health and safety policies.
  • Other duties as assigned by the Payroll/Benefits Coordinator or Superintendent which are consistent with the general, requirements, and qualifications of the position.

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